Capture the essentials

Record what the expense was for, which child or activity it relates to, the date, amount, and expected contribution.

Attach a receipt when it helps clarify the expense and keep the record connected to the relevant request or event.

Keep follow-up clear

Use the expense status and related communication to show what was submitted, reviewed, paid, or still outstanding.

Zuko organizes the record but does not decide legal responsibility for a cost.